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The project management triangle is used by managers to analyze or understand the difficulties that may arise due to implementing and executing a project. All projects irrespective of their size will have many constraints. Although there are many such project constraints, these should not be barriers for successful project execution and for the effective decision making. This is also known as Project Management Triangle. Let’s try to understand each of the element of project triangle and then how to face challenges related to each. The three constraints in a project management triangle are time, cost and scope.
A project’s activities can either take shorter or longer amount of time to complete. Completion of tasks depends on a number of factors such as the number of people working on the project, experience, skills, etc. Time is a crucial factor which is uncontrollable. On the other hand, failure to meet the deadlines in a project can create adverse effects. Most often, the main reason for organizations to fail in terms of time is due to lack of resources.
It’s imperative for both the project manager and the organization to have an estimated cost when undertaking a project. Budgets will ensure that project is developed or implemented below a certain cost. Sometimes, project managers have to allocate additional resources in order to meet the deadlines with a penalty of additional project costs. Scope looks at the outcome of the project undertaken. This consists of a list of deliverables, which need to be addressed by the project team. A successful project manager will know to manage both the scope of the project and any change in scope which impacts time and cost. Quality is not a part of the project management triangle, but it is the ultimate objective of every delivery.
Hence, the project management triangle represents implies quality. Many project managers are under the notion that ‘high quality comes with high cost’, which to some extent is true. By using low quality resources to accomplish project deadlines does not ensure success of the overall project. Like with the scope, quality will also be an important deliverable for the project. This refers to defining the objectives and the factors to be considered to make the project successful. This refers to the resources as well as the planning before the project starts.
Outlines the plan as to how the project should be executed. This is where project management triangle is essential. It looks at the time, cost and scope of the project. Undertaking work to deliver the outcome of the project. Taking necessary measures, so that the operation of the project runs smoothly. Acceptance of the deliverables and discontinuing resources that were required to run the project. It is always a requirement to overcome the challenges related to the project triangle during the project execution period.
Project managers need to understand that the three constraints outlined in the project management triangle can be adjusted. The important aspect is to deal with it. The project manager needs to strike a balance between the three constraints so that quality of the project will not be compromised. To overcome the constraints, the project managers have several methods to keep the project going. Some of these will be based on preventing stakeholders from changing the scope and maintaining limits on both financial and human resources.